When it comes to planning and executing painting and renovation projects, every industry has its own ideal timeline based on location, operations, and seasonal demands. This is especially true in the hospitality industry. Whether you’re managing a bed and breakfast or a large five-star hotel, your ideal hospitality project timeline can vary depending on several key factors.
Below, we’ve outlined suggested hospitality project timeline and strategies tailored to your property type.
When?
We suggest doing as much major work as possible during the off-season. Different hotels have different off-seasons. If you need to close rooms for remodels or refreshes, doing so by wing or floor during the off-season is ideal. That way, you don’t disrupt guests and can even get work done in halls and common areas. This also helps projects move quickly if you’re undergoing a larger renovation.
Suggested Timeline Breakdown
3–6 Months Before Project Start
-
Budget planning with ownership or management company
-
Site walks and condition assessments
-
Design consultations and material selection
2 Months Before
-
Finalize scope, schedule, and access logistics
-
Guest impact mitigation planning (e.g., booking blackouts, signage, soundproofing measures)
Execution Phase
-
Work during low-occupancy periods or off-hours (typically 10 a.m.–4 p.m.)
-
Weekday and overnight work in critical areas like lobbies or entrances
-
Staggered room block rotation (e.g., 1–2 floors at a time)
Suggested Crew Schedules
Guestroom Floors
Work between 10 a.m.–4 p.m., aligned with check-out/check-in windows
Public Spaces (lobby, corridors, conference areas)
Schedule overnight or early morning shifts
Exterior Work
Schedule from 7 a.m.–3 p.m. or based on local noise ordinances and daylight, Monday through Thursday, so you’re not disrupting your peak days—weekends!
Final Thoughts
Repainting, remodeling, and refreshing your hotel is important so your guests feel at home. It also helps you stay competitive with other nearby hotels doing the same and can help you maintain strong room rates.
Ready to Refresh Your Hotel?
Looking to refresh your industrial space? With over 30 years of experience working with hospitality properties across New England and Central Florida, re:fab can help get your projects done on time, on budget, and with minimal disruption.
